ATHLETE LOBBY

Information We Collect

RACKSTAT may collect and store the following types of information:

• Student-athlete name, email address, school affiliation, team, grade, graduation year, and basic profile information
• Coach, parent, and authorized user account information
• Strength and performance data, including lifts, bodyweight, workout activity, scores, and personal records
• Workout logs, session completion data, and coach review decisions
• Nutrition and meal tracking information entered by the athlete or authorized users
• Parent access requests, parent-athlete relationships, and approval status
• System activity records such as account actions, access logs, timestamps, and security-related events

Why Information Is Collected

Information is collected only to provide athletic performance tracking, team management, coach oversight, parent-approved visibility, progress monitoring, and program administration for participating schools and athletic programs.

How Information Is Used

• To allow athletes to track workouts, strength progress, nutrition logs, and personal records
• To allow coaches to review athlete activity, approve submitted lifts, and manage team settings
• To allow approved parents or guardians to view linked athlete information in read-only form
• To support team performance monitoring, accountability, and athletic program administration
• To maintain platform security, audit activity, and prevent unauthorized access

No Sale or Advertising Use of Student Data

RACKSTAT does not sell, rent, trade, or monetize student data. Student information is not used for targeted advertising, behavioral advertising, or unrelated marketing purposes.

Who Can Access Information

• Student-athletes may access their own account and performance information
• Authorized coaches and school personnel may access athlete information within their assigned school or program
• Approved parents or guardians may access read-only information for linked athletes only
• Platform administrators may access information only as needed to operate, secure, support, or troubleshoot the platform
• Information may be disclosed if required by law or directed by authorized school personnel

Student Data & School Control

RACKSTAT acts as a technology service provider to participating schools and athletic programs. Student data remains under the control of the school, district, or authorized program personnel. Schools determine appropriate use, account access, and participation within their program.

Parent and Student Rights

Parents, legal guardians, and eligible students may request access to, correction of, or deletion of student information in accordance with applicable law and school policy. Requests may be made through the athlete’s coaching staff, school administrator, or by contacting RACKSTAT at privacy@rackstatapp.com.

How Information Is Protected

RACKSTAT uses commercially reasonable administrative, technical, and physical safeguards intended to protect student and user information from unauthorized access, disclosure, alteration, or destruction.

• Encrypted HTTPS/TLS connections
• Firebase Authentication for secured account access
• Role-based access controls for athletes, coaches, parents, and administrators
• Firestore security rules restricting unauthorized cross-school or cross-user access
• Firebase App Check protections against unauthorized client access
• Audit logging for selected sensitive access and account activity
• Cloud-hosted infrastructure managed by Google Firebase / Google Cloud

No system can be guaranteed to be completely secure, but RACKSTAT is designed to apply reasonable safeguards appropriate for protecting student and athletic program data.

Data Retention and Deletion

Student and user data is retained for as long as needed to support the athlete’s participation, school program administration, legal obligations, security review, or platform operation.

Schools, authorized users, parents, guardians, or eligible students may request deletion of records. Deletion requests will be processed within a reasonable administrative timeframe, subject to legal, security, backup, or school-retention obligations.

Security Incidents

If RACKSTAT becomes aware of a confirmed security incident involving protected student information, affected educational institutions will be notified without unreasonable delay following confirmation of the incident and in accordance with applicable legal requirements.

Third-Party Infrastructure Providers

RACKSTAT uses Firebase and Google Cloud services to host, authenticate, store, and secure platform data. These providers support the technical operation of the platform and are not permitted by RACKSTAT to use student information for advertising or unrelated marketing purposes.

No Medical or Nutritional Advice

RACKSTAT is not a medical provider, healthcare service, dietitian, or nutritional advisory platform. Information entered into RACKSTAT is used for tracking and awareness only and should not be considered medical, dietary, rehabilitation, or professional training advice.

Policy Updates

This Privacy Policy may be updated periodically to reflect operational, legal, or security changes. Updated versions will be posted within the platform, and continued use of RACKSTAT constitutes acknowledgement of the updated policy.

Contact Information

Questions, privacy requests, security concerns, or data deletion requests may be directed to:

Use of the Platform

RACKSTAT is an educational athletic performance and program management platform designed for use by schools, coaches, student-athletes, parents, and authorized program personnel.

User Responsibility

• Users agree to provide accurate and honest information
• Users may not impersonate others or falsify athletic performance data
• Users are responsible for maintaining the confidentiality of their login credentials
• Improper use of the platform may result in suspension or removal of access

Coach & School Oversight

Authorized coaches and school administrators may review, manage, approve, or monitor athlete data associated with their athletic program in accordance with school policies and applicable law.

Student Data Privacy

RACKSTAT acts as a technology service provider to participating schools and athletic programs. Student data remains the property of the educational institution and/or authorized users.

Authorized school personnel are responsible for determining appropriate platform usage and managing access permissions for coaches, athletes, parents, and staff.

Data Security & Educational Records

RACKSTAT implements commercially reasonable administrative, technical, and physical safeguards intended to protect student and user data from unauthorized access, disclosure, alteration, or destruction.

RACKSTAT does not sell student data, does not use student data for advertising, and does not knowingly disclose educational records except as directed by authorized school personnel or as required by law.

In the event of a confirmed data security incident involving protected student information, affected educational institutions will be notified without unreasonable delay in accordance with applicable legal requirements.

Security Practices

• Encrypted HTTPS/TLS connections
• Firebase Authentication secured login access
• Role-based access controls
• Firestore security rules restricting unauthorized access
• Audit logging for sensitive account activity
• Cloud-hosted infrastructure managed by Google Firebase

Assumption of Risk

Participation in athletic training and physical activity involves inherent physical risks. Users acknowledge that athletic participation is voluntary and accept responsibility for decisions related to workouts, nutrition, conditioning, and physical activity.

No Medical Advice

RACKSTAT does not provide medical, dietary, rehabilitation, or professional training advice. Users should consult qualified medical or athletic professionals before making health, nutrition, or training decisions.

Account & Access

Accounts are managed by the associated school or coaching staff. Access may be modified, restricted, or revoked for violations of these terms, school policy, or platform misuse.

Data Retention

Schools and authorized users may request deletion of student records upon termination of service, subject to reasonable administrative processing time and applicable legal retention obligations.

Platform Availability

While RACKSTAT strives to maintain reliable platform availability, uninterrupted access cannot be guaranteed. Scheduled maintenance, updates, or technical issues may occasionally impact availability.

Updates to Terms

These Terms & Conditions may be updated periodically to reflect operational, legal, or security changes. Continued use of the platform constitutes acceptance of the updated terms.

Contact Information

Questions regarding these terms, data privacy, or security practices may be directed to: